✨
SMART SLOT

YOUR NURSING ASSIGNMENT SIDEKICK

Take the stress out
of assignments.

Balanced by workload, acuity, and hallway proximity — so every nurse carries a fair load and every shift starts with confidence.

🗺️
Hallway-aware assignments — no more back hallway nurses getting front rooms
⚖️
Live balance scoring so every nurse carries a fair load
🚑
Admission slot planning built right into the board

Floor Login

Enter your floor code and PIN to access the shared board

Log In
Register Floor
OR
✨ Free 30-day trial — No credit card required

No PHI collected · Data stays on your device

🏥
SMART SLOT Your Nursing Assignment Sidekick
🔒 HIPAA Safe
🔒 How SMART SLOT protects you
✕
🚫
No patient identifiers collected
SMART SLOT only uses room numbers and generic workload factors — no names, dates of birth, diagnoses, or medical record numbers ever enter the system.
💾
Data stays on your device
All board state is stored locally in your browser. Nothing is transmitted to external servers. Clear the board and the data is gone.
🏥
Operational data only
Room assignments and workload scores are operational logistics — the same category as a whiteboard or staffing sheet. Not protected health information under HIPAA.
🔑
Floor-level access control
Access requires your floor code and PIN. Combined with your hospital network, only authorized staff on your unit can log in.
SMART SLOT is designed to support HIPAA-safe workflows.
Device security remains the responsibility of your institution.
⚙️ Settings
📋 Assignments
✅ Checklist
⏱ Time on Task

Set up your shift ☀️

Takes about 30 seconds — you can adjust anything later

🏥 Your Floor
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👩‍⚕️ Today's Team

Assignments

Drag rooms between nurses. Balance score updates live.

Balance Score
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—
Nurse
Assigned Rooms → drag to move
Go to ⚙️ Settings and click Generate Floor & Optimize to get started
Unassigned Pool
← Drag rooms to a nurse
All rooms assigned

Apply settings to see floor map

Task Checklist

Check off care tasks per room. Updates acuity and balance score automatically.

Room 🚶
Mobility		 🚿
Toileting		 🍽️
Nutrition		 💉
IV Access		 💊
Med Freq		 🩹
Wound		 📊
Monitoring		 🛡️
Safety		 📅
Scheduled		 Score
🚶 Functional 💉 Care 📊 Monitoring
Score ● 0–14 Low ● 15–21 Medium ● 7–10 High Checking tasks updates assignments automatically

Assignment Presets

Weights are calculated from your Time on Task minutes and the checked workload factors in Tab 3. Select Recommended to let the floor data decide, or choose a preset and tune manually.

🎯
Recommended
Derived from your task times
⚖️
Balanced
Equal weight across all factors
🔴
Higher Acuity
Spread high-acuity evenly
🧑‍💼
New Nurses
Protect new or orientee nurses
🗺️
Room Proximity
Keep nurses in hallway zones
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High Admissions
Reserve capacity for admits

⏱ Time on Task

Set realistic min / avg / max minutes per care task. These drive workload scores, the balance score, and optimizer decisions. Adjust for today's floor before you build the board.

Task
Min
Avg
Max
Shift Load Preview — per patient at each acuity level

📖 SmartCharge Guidebook

Your complete reference for creating fair, balanced nurse assignments in 60 seconds.

🚀 Quick Start (60 Seconds)

  1. Settings Tab: Enter unit type, room range, # of nurses
  2. Click "Build My Assignment Board" → All rooms appear in pool
  3. Drag rooms to nurses OR click ✨ Optimize Remaining
  4. Done! Fair assignments ready

⚙️ Tab 1: Settings

What It Does:

Sets up your floor configuration. This is where you tell SmartCharge about your unit.

Key Fields:

  • Unit Type: Med-Surg, ICU, Oncology, etc. (determines acuity distribution)
  • Room Range: Your unit's room numbers (e.g., 301-324)
  • Occupied Beds: How many patients currently on unit
  • Number of Nurses: How many nurses working this shift
  • Expected Admissions: How many patients coming (creates admit slots)

Pro Tips:

  • ✓ You can name nurses for easy identification
  • ✓ Use "Clear Everything" to start completely fresh
  • ✓ Settings save automatically - just refresh to continue

📋 Tab 2: Assignments

The Whiteboard:

Your visual assignment board. Rooms appear as colored pills based on acuity.

Acuity Colors:

🟢 Low (Green)
🟡 Medium (Yellow)
🔴 High (Red)

How to Assign Rooms:

  • Drag & Drop: Click a pill in "Unassigned Pool" and drag to a nurse row
  • Auto-Assign: Click ✨ Optimize Remaining to let SmartCharge assign using the 5 rules
  • Mix Both: Drag your "must-haves" (continuity of care), then optimize the rest

Actions:

  • Left-click pill: Confirm or change acuity
  • Right-click pill: Mark as open bed (patient discharged)
  • Green "OPEN" pills: Click to restore when new patient arrives

Balance Score (Top Right):

Shows how fair your assignments are (0-100). Higher = more balanced workload across nurses.

  • 90-100: ⭐ Perfect - Celebrate with confetti!
  • 85-89: ✅ Excellent - Very fair
  • 75-84: 👍 Good - Acceptable balance
  • 60-74: ⚠️ Fair - Room for improvement
  • <60: ❌ Unbalanced - Reassign to improve

⚖️ The 5 Universal Safety Rules

SmartCharge respects these rules when using ✨ Optimize Remaining:

  1. 6-Patient Absolute Maximum: No nurse gets more than 6 patients (including admits)
  2. 10-Room Maximum Spread: Nurse's rooms stay within 10-room range (e.g., 301-311 ✓, 301-315 ✗)
  3. Tight Hallway Clustering: Patients assigned to same hallway first, adjacent only if needed
  4. Admission Headroom: Reserves space for expected admits (won't assign 6 patients if 2 admits coming)
  5. Workload Equity: Balances high/medium/low acuity across all nurses

💡 These rules ensure every assignment is safe and fair - no exceptions!

✅ Tab 3: Checklist

What It Does:

Refines acuity based on actual patient needs. Click boxes to rate difficulty: Easy (1), Moderate (2), Hard (3).

9 Care Categories:

  • Mobility / Assist, Toileting Needs, Nutritional Support
  • IV Access Complexity, Medication Frequency, Wound / Skin Care
  • Monitoring Intensity, Safety Supervision, Scheduled Procedures

How Scoring Works:

  • 0-14 points: Low acuity (green pill)
  • 15-21 points: Medium acuity (yellow pill)
  • 22+ points: High acuity (red pill)

✓ Checklist scores override assumed acuity and update workload/balance in real-time!

⏱ Tab 4: Time on Task

What It Does:

Customize how many minutes each task takes on your unit. Affects workload calculations.

Default Values:

Pre-filled with industry standards. Adjust if your unit is different (e.g., ICU wound care takes longer).

💡 Most users never touch this - defaults work great!

❓ Frequently Asked Questions

Q: Can I lose a patient room?

A: No! All rooms ALWAYS appear in the unassigned pool. You can't accidentally delete them.

Q: What if I make a mistake?

A: Just drag the room to a different nurse or back to the pool. Everything is reversible.

Q: Do I have to use ✨ Optimize Remaining?

A: Nope! You can manually drag every room if you prefer total control.

Q: What's "assumed" acuity?

A: SmartCharge guesses acuity based on your unit type. Grayscale pills = assumed. Click to confirm (makes them colored).

Q: How do I handle admissions?

A: Admit pills appear in the pool as green dashed boxes. Drag to nurses or let Optimize assign them.

Q: Does this replace my judgment?

A: Never. SmartCharge is a tool to save time and ensure fairness - you're always in control.

💬 Need Help?

Questions? Feedback? Email us at support@smartcharge.app - we respond within 24 hours!

💬 Smart Assist
Ask me anything while you work
🏥
👋 Hi! I'm here while you work.

Try:
• "Move room 42 to Nurse 2"
• "Change room 35 to high"
• "Swap rooms 40 and 44"
• "Who takes the next admit?"
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